PROCEDURE FOR THE ELECTION OF REPRESENTATIVE(S) OF CONGREGATION ON STATUTORY BODIES
Further to the Vice Chancellor’s approval that the meeting of Congregation be held on Tuesday, November 8, 2022 at 3.00p.m., the procedure for the election of representative(s) of Congregation on the Governing Council, Senate, Budget Monitoring Committee, International School Management Board and Housing Committee shall be as follows:
i.Members of Congregation are to confirm their eligibility on the Congregation register as provided by HRMD on the
University website (www.unilag.edu.ng) from Tuesday, November 1, 2022 to Friday, November 4, 2022, by typing their UNILAG email address in the space provided.
ii.Persons with complaints on eligibility are advised to interface with the Deputy Registrar, HRMD between Tuesday, November 1, 2022 and Friday, November 4, 2022.
iii.Resolved cases on eligibility shall be forwarded by HRMD to CITS through the Senate and Ceremonies Unit for update not later than 10 a.m. on Friday, November 4, 2022.
iv.Interested candidates for elective positions should download nomination forms from the University website or
alternatively pick nomination forms from their respective Faculties/Departments/Units or Senate & Ceremonies Unit.
v.Photograph of the proposed candidate should be glued or celotaped (not stapled with pin) on the Proposal Form.
vi.Hardcopy of the completed Nomination Form should be returned to the Senate & Ceremonies Unit not later than
4 p.m. on Friday, November 4, 2022.
vii.The list of duly nominated persons into various elective positions as representative of Congregation shall be displayed on the University website as from 7 p.m. on Friday, November 4, 2022.
viii.Blended Meeting of Congregation shall hold at 3.00 p.m. on Tuesday, November 8, 2022. Accreditation and voting shall be electronic (virtual) followed by elections into various positions.
ix.The link/pass code to join the virtual meeting shall be received in the UNILAG email addresses of members.
x.All complaints should be directed to the following helplines:
i. Dr. I. Adewale – 09086796098
ii. Mrs. O. Adejumo – 08055986244
E-VOTING EXERCISE
The procedure for the Electronic voting is as follows:
i. It is mandatory for members to have access to their UNILAG email addresses.
ii. Access to virtual platform for the meeting of Congregation shall open at 2.45 p.m. on Tuesday, November 8, 2022.
iii. To avoid a breach of the procedure on technical grounds, the virtual meeting of Congregation must have been duly
constituted (quorate) before the commencement of the meeting. Members are therefore enjoined to attend punctually.
iv. The link/pass code for the virtual meeting shall be batched and the groupings shall be forwarded through UNILAG
email addresses to members of Congregation not later than Monday, October 31, 2022.
v. E-voting shall commence immediately after the conclusion of the meeting of Congregation.
vi. Eligible voters shall receive access code to the voting platform in their UNILAG email addresses from 8a.m on Tuesday, November 8, 2022 and shall proceed to vote on the voting platform from 3p.m. to 5 p.m.
vii.The principle of ‘one man, one vote’ shall subsist, thus, eligible voters can only vote once.
viii.Members shall login to the electronic voting portal to make their choices of preferred candidates. Voters shall click submit on the electronic voting portal on selection of their choice candidate(s).
ix. The candidates for elections or their nominees (representatives) may be present at the “Control Room” in CITS
during the period of voting to monitor the election as it progresses. The candidates are to submit in writing their
nominees (representatives) to the Senate and Ceremonies Unit not later than 10a.m. on Friday, November 4, 2022.
x. Complaints during e-voting should be forwarded to [email protected].
xi. Results of elections shall be displayed/announced on the University website on conclusion of the e-voting exercise.
* Members of Congregation without UNILAG email address/password cannot vote during the election. Kindly
ensure you have access to your email address.
DOWNLOAD NOMINATION FORMS BELOW
2022 Election of Congregation Members to Senate
2022 Congregation Meeting International School Management Board
2022 Congregation Meeting Housing Committee
