The election of Deans and Sub-Deans of various Faculties and the School of Postgraduate Studies, University of Lagos (UNILAG), will be conducted from Tuesday, June 10, 2025 to Friday, June 20, 2025.
The Election
To appropriately conduct the election, incumbent Deans are requested to call for a Faculty Board of Studies meeting for election of Dean/Sub-Dean. Copies of: (a) Regulations governing the appointment of Dean and Sub-Dean and (b) Proposal Forms for Election of Dean and Sub-Dean, should be downloaded by clicking the respective buttons below for distribution to academic staff in the faculty.
In addition, Deans are to kindly review and confirm for correctness the list of academic staff in their respective faculties who are eligible to vote during the forthcoming election. The list should include there details:
- Full Name
- File Number
- Department
- Designation
- Unilag e-mail address
- Telephone Number
- Status i.e. adjunct, associate, on sabbatical leave, study leave, leave of absence, contract or visiting.
The list (hard and soft copies in Microsoft excel format) should be forwarded to Senate and Ceremonies Unit, 6th Floor, Senate House, on or before 4:00 p.m., Friday, May 23, 2025 and [email protected]
ELIGIBILITY
Those eligible to vote include all academic staff as follows:
- Assistant lecturers and above,
- Visiting lecturers/Professors
- On Annual leave, maternity leave and Research Leave
Those not eligible to vote include all academic staff on:
- Sabbatical Leave
- Contract Appointment
- Training Leave
- Leave of Absence
- Study Leave
- Adjunct
ELECTORAL PROCESS
- Hard copy of the Proposal (Nomination) Form must be lodged at the Senate and Ceremonies Unit not later than twenty-four (24) hours to the election date (i.e. by 10:00 a.m. of the day before the conduct of the election).
- Photograph of the proposed candidate should be glued or celotaped (not stapled with pin) on the Proposal Form.
- Eligible voters that have UNlLAG e-mail access complaints/issues should report through: [email protected] not later than 24 hours to the commencement of the voting exercise.
- Academic staff/Assembly of Teachers are kindly reminded that the password to their UNILAG email address is personal to them and would take responsibility for actions carried out through the email.
- Visiting Lecturers/Professors who wish to vote, should request for a UNlLAG e-mail address from the Adetokunbo Babatunde Sofoluwe-Centre for Information Technology and Systems (ABS-CITS) by forwarding an email to: [email protected] through their Heads of Department with the softcopy of their Identity Card, Letter of Appointment and Assumption of Duties Slip/Letter attached, not later than 24 hours to the commencement of the voting exercise.
- The Proposed candidates (Nominees) are to indicate in writing to the Senate and Ceremonies Unit, their availability and the availability of their representatives at the “Control Room” in ABS-CITS not later than 10:00 a.m. of the day before Election Day.
PROCEDURE FOR e-VOTING
- In line with extant policy, election must hold during the meeting of the Faculty Board of Studies. There is therefore a need to call for a Faculty Board meeting (Physical and Virtual).
- List of eligible voters shall be displayed on the Faculty Notice Board twenty-four (24) hours before the meeting.
- Voters can check their eligibility for election of Deans and Sub-Deans on the University portal from Monday, June 2, 2025 to Wednesday, June 4, 2025.
- The Blended meeting of the Board of Studies shall have in attendance, the representatives of the Directorate of Academic Affairs.
- To avoid a breach of the procedure on technical grounds, the blended meeting of the Faculty Board of Studies must have been duly constituted (quorate) by the Dean/Ag. Dean before the commencement of e-voting.
- The Zoom link for the Blended Faculty Board meeting shall be forwarded to academic Staff/Assembly of Teachers not later than twenty-four (24) hours to the scheduled date.
- Eligible voters shall receive access code to the voting platform in their UNlLAG email address during the Board of Studies meeting.
- Eligible voters shall proceed to vote on the voting platform as provided by ABS-CITS.
- The principle of ‘one man, one vote’ shall subsist.
- The respective Faculty Officer/SPGS representative, proposed candidates (nominees) or their representatives shall be required to be present at the “Control Room” in ABS-CITS during the period of voting to monitor the election as it progresses.
- E-voting shall commence strictly at the time scheduled for respective faculties. It is important that faculties keep to the time allocated.
- The e-voting window to select preferred candidate shall be within one hour from the commencement of e-voting.
- Results shall be made available on conclusion of the e-voting exercise.
Kindly Note: The Dean and Sub-Dean must emerge from different departments.
