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University of Lagos: Invitation to Tender

Introduction

The University of Lagos a Federal Tertiary Institution established by the University of Lagos Act, 1967 (as amended) CAP U9 Laws of the Federal Republic of Nigeria, 2004, and having its main campus at Akoka, Yaba, Lagos, Nigeria is desirous of embarking on the under-listed projects. The sources of funds shall be Year 2023 FGN Capital Appropriation. Qualified Contractors and Suppliers are hereby invited to tender and submit bids for the year 2023 Capital Projects described hereunder:

Description of Projects

LOTPROJECTSCONTRACT NO
1.Rehabilitation of Electrical Supply and Distribution SystemUL/CAP/2023/01
2.Construction of Building WorkshopUL/CAP/W//2023/02
3.Redecoration of Academic BuildingsUL/CAP/W//2023/03
4.Vertical Extension and Furnishing of Existing Administrative Building, CMUL, Idi-ArabaUL/CAP/W//2023/04
5.Rehabilitation of Water Distribution SystemUL/CAP/W//2023/05
6.Upgrade of Internet AccessUL/CAP/W//2023/06
7.Procurement and Installation of Hydrological, Geotechnical, and Geochemical EquipmentSPE/GO/006

Eligibility Requirements For all Lots:

            Interested Contractors/Companies are required to submit the following documents in sequential order as listed below:

  1. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC), including Forms CAC2 and CAC7, (or CAC1.1)
  2. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (i.e. 2020, 2021, and 2022) valid till 31st December 2023.
  3. Evidence of Pension Clearance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
  4. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
  5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2023.
  6. Evidence of Company’s registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring 31/12/ 2023 or valid Certificate issued by the Bureau of Public Procurement. (BPP).
  7. Current Sworn Affidavit:
  8. disclosing whether or not any officer of the relevant committees of University of Lagos or the Bureau of Public Procurement is a former or present Director, shareholder, or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  9. The Company is not in receivership, subject of any form of insolvency or bankruptcy proceedings, or the subject of any form of winding up petition or proceedings.
  10. The Company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
  11. That all information presented in the documents is true and correct in all particulars.
  12. Company’s Audited Accounts for the last three (3) years (2020, 2021, 2022);
  13. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
  14. Company’s Profile with the Curriculum Vitae of key Staff to be deployed for the project including copies of their Academic/Professional qualifications.
  15. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates, and Photographs of the projects;
  16. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page. Duly signed by the authorised officer of the firm.

Other mandatory requirements for Lots 1, 2, 3, 4 & 5 are listed as follows:

In respect of LOT 1 – 

  • Bidders shall have a minimum average annual turnover of not less than N175,000,000.00 (One Hundred and Seventy-Five Million Naira Only) as evident in the Tax Clearance Certificate.
  • Evidence of having at least one (1) COREN Registered Electrical Engineer with a practicing license valid for 2023. (Copy of both the COREN Certificate and Current practicing license of the personnel must be attached).
  • Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA).

In respect of LOT 2

  • Bidders shall have minimum average annual turnover of not less than N315,000,000.00 (Three Hundred and Fifteen Million Naira Only) as evidence in the Tax Clearance Certificate.
  •  
  • Evidence of having at least one (1) COREN Registered Civil/ Structural Engineer with practicing licence valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
  • Evidence of having at least one (1) COREN Registered Mechanical Engineer with practicing license valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
  • Evidence of having at least one (1) COREN Registered Electrical Engineer with practicing license valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
  • Evidence of having at least one (1) ARCON Registered Architect with practicing license valid for 2023 (copy of ARCON Certificate and Current practicing licence of the personnel must be attached).
  • Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing license valid for 2023 (copy of QSRBN Certificate and Current practicing licence of the personnel must be attached

In respect of LOT 3 – 

  • Bidders shall have minimum average annual turnover of not less than N250,000,000.00 (Two Hundred and Fifty Million Naira Only) as evident in the Tax Clearance Certificate. 
  • Evidence of having at least one (1) COREN Registered Civil/ Structural Engineer with practicing license valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).

In respect of LOT 4

(a)   Bidders shall have minimum average annual turnover of not less than N 140,000,000.00  (One Hundred and Forty Million Naira Only) as evident in the Tax Clearance Certificate.

(b)   Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing license valid for 2023 (copy of QSRBN Certificate and Current practicing licence of the personnel must be attached

In respect of LOT 5

(a)   Bidders shall have minimum average annual turnover of not less than N120,000,000.00  (One Hundred and Twenty Million Naira Only) as evident in the Tax Clearance Certificate.

(b)

I.   Evidence of having at least one (1) COREN Registered Civil Engineer with practicing license valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).

II.  Evidence of having at least one (1) COREN Registered Mechanical Engineer with practicing license valid for 2023 (copy of COREN Certificate and Current practicing licence of the personnel must be attached)

In respect of LOTS 6 & 7

Bidder must have verifiable documentary evidence as sole distributor/agent of the  Original Equipment Manufacturers.

Collection of Tender Documents

Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Head of Procurement Unit, Room 806, 8th Floor, Senate House, University of Lagos Akoka, Yaba, Lagos on evidence of payment of a non-refundable tender fee of ₦10, 000.00 (Ten Thousand Naira) only per Lot. For payment, visit www.unilag.edu.ng, click on “UNILAG payment portal” link to generate a slip containing Remita Retrieval Reference (RRR) number, proceed to any commercial bank for payment. Go to UNILAG cash office to obtain an official receipt.

Submission of Tender Documents

Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid “or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Head, Procurement Unit 8th Floor Senate Building Room 806, University of Lagos, Akoka and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and submit at the 8th Floor Senate Building Room 806, University of Lagos, Akoka not be later than 10:00 a.m. on Thursday, 27th July, 2023.

Opening of Technical BIids

Only the Technical bids will be opened immediately following the deadline for the submission of bids at 10:00 a.m. on Thursday, 27th July, 2023 at the Public Procurement Research Centre, Opposite Faculty of Social Sciences, University of Lagos in the presence of bidders or their representatives and interested members of the public while the Financial bids will be kept un-opened till the next procurement stage. Please ensure that you sign the Bid Submission Register at the point of submission, as the University will not be held liable for misplaced or wrongly submitted bids.

For clarification on the advertisement:

Please send an email to procurementunit@unilag.edu.ng.

Important Information

  1. Bids must be in English Language and signed by an official authorised by the bidder.
  2. Bids submitted after the deadline for submission would be returned un-opened.
  3. Bidders should not bid for more than two (2) Lots, contravention is automatic disqualification.
  4. All costs will be borne by the bidders;
  5. The University shall not be responsible for any cost incurred by the bidders in connection with response to this advertisement.
  6. Participation in this process and any related process neither creates any commitment nor establishes any legal relationship with the University of Lagos. It is merely a precondition for further consideration of the Tender
  7. The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
  8. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
  9. Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
  10. The University Management reserves the right to verify the authenticity of any claim made in the bidding documents submitted by bidders.
  11. The University Management is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Oladejo Azeez, Esq.

Registrar & Secretary to Council

This advertisement is approved on the condition that the procurements in this advertisement are contained in the Entity’s 2023 Approved Procurement Plan.

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