This is to request you to submit, for the consideration of the Appointments and Promotions Board, your recommendations, if any, for promotion with effect from 1st October, 2017.
ALL ACADEMIC STAFF ARE REQUESTED TO COMPLETE THE ANNUAL PERFORMANCE EVALUATION REVIEW (APER) FORM ONLINE by logging in to www.unilag.edu.ng and click on ‘Staff Login.’ No hand-written form will be accepted.
The Promotion Regulations are as follows:
- Rules guiding completion of APER FORM
a. The session in which the recommendation is being made should be clearly stated.
b. Surname should either be capitalized or differentiated by a comma along with proper status i.e. (Dr/Mr/Mrs/Miss). All dates should be clearly presented.
c. Head and Deans should append their recommendations and signature
2. Recommendation for Promotion
The Appointments and Promotions Board will consider recommendations put forward through and supported by the Provost, Dean, Head of Department and if there is no Provost, Dean or Head of Department to the Vice-Chancellor. There shall be no advertisement or interview for promotion, except in marginal cases of promotion to Professorial posts where interviews will be arranged.
Promotion exercise should begin with an annual review of every member of staff to be done in the first instance at the level of College and Faculties.
The procedure to be followed is as follows:
- The college/Faculty Promotions Committee will carry out a general evaluation of every member of the academic staff in the College/Faculty on the separate Assessment Sheet to be provided. Grades A to E shall be awarded to the candidate as appropriate. Any item with a grade below C must be accompanied by comments explaining the low grade, for the benefit of the staff concerned.
- In making recommendations for promotion, each College or Faculty must forward to the Appointments and Promotions Board through the Deputy Registrar (Human Resource Management) the original and five (5) copies of the completed form of every candidate recommended along with detailed justification of the proposed promotion in the light of the candidate’s teaching, research publications and other responsibilities.
- Where, however, a member of staff not recommended for promotion up to the Professorial level puts himself forward for promotion, external assessment of his publication should be sought in reviewing his case.
3. Promotion to Professorial Grade
Promotion to Professorial post shall be subject to availability of vacancies in the Department. All Heads of Department are therefore requested to ensure that provisions are made for staff movement.
Only Senior Lecturers will be eligible for consideration for Promotion to Associate Professorship post while only Associate Professors will be eligible for consideration for promotion to Professorship post. Annual review of members of staff at Faculty level should therefore include Senior Lecturers and Associate Professors. The review of Senior Lecturers and Associate Professors should be done by a Faculty/College, Sub-Committee. In a Faculty with less than three Professors, a Professor from a related discipline in another Faculty should be co-opted. The Head of Department shall be a ‘member’ provided he/she is a full Professor, when cases involving his department are being considered. When a member of staff is considered suitable for promotion to either Associate Professor or Professor, a recommendation to that effect will be made to the Appointments and Promotions Board. If the Board considers that a prima-facie case has been made, it will cause the candidate’s publications to be sent for external assessment.
Any member of staff to be advanced to Professorial cadre by promotion would be made to face an interview panel after the ‘External Assessors’ Reports on his/her publications have been received as in the case of filling a post through advertisement.
A member of staff being considered for promotion to Professorial post should be informed accordingly by the Provost/Dean of his College/Faculty and his/her prior consent sought.
Please note that no candidate shall be considered for the same post by appointment and promotion at the same time.
4. Promotion to Lectureship II or I and Senior Lectureship
Promotion up to Senior Lectureship are permissible without inviting outside opinion, except where there are no suitable experts within the University to guide the Committee.
5.Promotion during Study Leave
(a) A member of staff who is away on study leave will be entitled to his/her annual increment as long as the work he/she is doing is relevant to the work in his/her Faculty/Department.
(b) Being away on study leave does not prevent a member of staff from being considered for promotion if he/she merits it.
6. Effective Date of Promotion
Promotion shall not take effect earlier than 1st October, 2017.
7. Publications in Support of Promotion
When publications are cited in support of promotion, the Committee making the recommendations shall include in its recommendation assessment of those publications and, if possible, the opinion of some competent persons outside the Committee who have read them. When a publication is the result of a joint effort between the person recommended for promotion and others, there shall be a clear statement from either the Committee or someone in a position to know of the contribution of the person being recommended for promotion.
8. Right of Individual to Appeal
An individual who feels that his/her claims to promotion have been overlooked shall have right of appeal to the Vice-Chancellor, he/she shall send a copy of his appeal to the Provost of his/her College or Dean of Faculty or Head of Department who shall comment on his/her appeal to the Vice-Chancellor.
The Appointments and Promotions Board shall meet at the earliest opportunity to review such appeals presented by the Vice-Chancellor to the Board together with all relevant comments.
The forms downloaded are to be completed by all members of staff whether or not they are being recommended for promotion. (Printed in Portrait Size and not Landscape). Please note that the reporting system demands that every candidate should be given the opportunity to read the contents of his/her ASSESSMENT (p.5 of form) comment on them if he/she wishes and append his/her signature in the space provided. After completion, the forms should be returned to the Deputy Registrar (Human Resource Management Department) in two (2) batches as follows:
(a) those not recommended for promotion but for increment only; and
(b) those recommended for promotion in which case the original and five (5) copies of the completed from of each person should be forwarded. The format presented in the form must be strictly adhered to. No alteration in the form will be entertained by the Appointments and Promotions Board.
9.Confirmation of Appointments
Recommendations for Confirmation of Appointment should be strictly in accordance with Chapter II, Section 15 (i) to (viii) of the University of Lagos Regulations Governing Conditions of Service of Senior Staff 2016 which deals with confirmation of appointments. Any enquiry on this should be directed to Deputy Registrar (Human Resource Management Department) Room 264, Second Floor, Senate House.
10.Recommendations for Confirmation and Promotion
The Appointments and Promotions Board at its meeting held from Monday, 3rd to Wednesday, 5th March, 2009 had decided that recommendations for Promotions and Confirmation of Appointment of all academic staff who are due for both can now be made in ONE Annual Performance and Evaluation Report (APER) form.
All Deans and Heads of Department are hereby reminded to make adequate provisions in their staff establishment before recommending staff for promotion.
It will be appreciated if completed forms are forwarded to the Deputy Registrar (Human Resource Management Department) NOT LATER THAN FRIDAY, 30TH JULY, 2017. Forms received after this date will not be considered.
The Board requests Faculties/College, etc. to ensure that Evaluation forms are properly completed, signed and dated by the candidates and respective Heads of Department/Deans, etc.
Mr. S. K. Shittu
Deputy Registrar (Human Resource Management)
for: Registrar & Secretary to Council