HUMAN RESOURCE MANAGEMENT
The Personnel Division is the core of the Registry and is basically concerned with Human Resource management. This Division is saddled with the responsibility of recruitment/appointment of personnel, promotion of staff, welfare and capacity building, processing of leave, processing of retirement/exit and discipline of erring staff. It also ensures proper establishment and job description for staff members. It has the following units:
Academic Staff Unit
Administrative and Technical Staff Unit
Junior Staff Unit
Staff Training and Development Unit
Health and Safety Unit
ACADEMIC STAFF UNIT
This Unit is vested with the responsibility of handling all academic staff matters in the university. The academic staff includes all persons appointed as teaching or research staff including professional librarians of the University. The Unit operates through the Appointment and Promotion Board headed by the Vice-Chancellor.
ADMINISTRATIVE AND TECHNICAL STAFF UNIT
This Unit is solely responsible for handling all senior administrative and technical staff matters in the University. This category of staff is usually from level 6 to15. The Unit operates through the Administrative and Technical Staff Committee also headed by the Vice-Chancellor.
JUNIOR STAFF UNIT
The Unit takes care of the appointments, promotions, discipline and other welfare needs of the junior staff of the University. This category consists of non-academic staff on levels 1 to level 5. The Unit operates through the Junior Staff Appointment and Promotion Board headed by the Registrar and Secretary to Council.
STAFF TRAINING AND DEVELOPMENT UNIT
The Unit plays a key role in making sure personnel are acquainted with rules, regulations, traditions and ethical codes of practice governing their employment. The primary aim is to ensure that stakeholders in the University get adequate service at all times. In achieving this task, the Unit identifies both local and international conferences, workshops, symposiums and study tours that can benefit and develop members of staff with appropriate administrative skills required to drive the University’s vision and mission.
HEALTH AND SAFETY UNIT
The Unit is to ensure that safety and health standards are maintained in the work environment at all times. In addition, it handles other duties not assigned to a particular department/unit in the Registry. However the routine duties include; ensuring the University environment is kept clean at all times, courier services, maintaining residential and phone directory of members of staff. This Unit is also the secretariat to the Student Welfare Board, Minor Contract Committee, Campus Local Trading and Site Allocation Monitoring Committee and the Staff Uniforms Committee.
The Unit takes care of pension related issues for all categories of staff retiring from the University services. It also educates staff on the Pension Act and other contemporary issues relating to pension in Nigeria.
As earlier stated, the Registrar oversees all administrative staff of the University. Therefore the office has a close working relationship/oversight functions with the following offices:
SCHOOL OF POSTGRADUATE STUDIES
The unit is headed by a Dean, usually an academic staff. However, the Deputy Registrar/Administrative Secretary is the administrative head of the School who assists the Registrar with day to day administration of the Postgraduate School.
This is the public relations unit of the University. Its major thrust is to provide accurate informationabout the University to the University community and general public.Although this Unit is under the Office of the Vice-Chancellor, it is however headed by a senior administrative staff, usually a Deputy Registrar. The Registrar plays an oversight role.
The students are at the heart of any university, therefore great attention must be put in ensuring their experiences in the university arerewarding. The Student Affairs Unit of the University of Lagos handles all matters concerning student welfare. The core of the Unit’s activities is allocation of accommodation for students, regulating student activities,mobilisation for National Service identifying brilliant and indigent students for scholarships, and providing counselling services for students. This important Unit is headed by a Dean who relies on administrative staff in the day-to-day activities of the Unit. As the Chief Administrative Officer of the University, the Registrar plays an oversight role by ensuring the Unit conforms to the set norms of the University.
The University deals with individuals and corporate bodies on a regular basis, these engagements require that extant laws are considered. The Unit therefore prepares the legal framework for awarding and renewing contracts i.e. crafting suitable agreements, partnership with other organisations (both local and foreign) and other engagements. This Unit is therefore essential in advising Management on the rules of engagement. The Registrar works closely with the unit to ensure support from time to time.
The Faculty Office is headed by a Faculty Officer who is the Registrar’s representative in the faculty. The Faculty Officer is the secretary to most of thecommittees at the faculty level. It is pertinent to note that the Registrar provides support for the faculty officers at all times, the faculty officers in turn keep the Registrar abreast of progress and challenges facing the faculty. The Faculty Officer coordinates the administrative duties of all service personnel at the faculty level. They serve as the interface between the main Registry and staff/students at the faculty level.
This programme is headed by a Director, often an academic staff. The administrative head is a Registry staff. Like a Faculty Officer, the administrative staff in the Sandwich is the secretary to all committees and panelsservicing the Programme.The officer also reports to the Registrar from time to time for support.
The current Administration is committed to raising a crop of well trained and motivated administrators who will be changes agent that would transform the face of administration in the University of Lagos – the University of First Choice and Nation’s Pride.