|Office of the Vice-Chancellor
The Vice-Chancellor is the Chief Executive of the University and he oversees the administration of the entire University community.
The Deputy Vice-Chancellor (Administration) and Deputy Vice-Chancellor (Academics and Research) assist the Vice-Chancellor with the general administration of the University. The two Deputy Vice-Chancellors handle matters referred or specifically assigned to them by the Vice-Chancellor. and act for the Vice-Chancellor in his absence.
The Vice-Chancellor's Office comprises the following units: the Main Office, Academic Planning Unit. Alumni Relations Unit,Office of Advancement,Legal Unit and the Public Affairs Department (which consists of the Information. Protocol and Passages Units).Others are the Student Affairs Division, the Documentation Unit,Staff Welfare Unit, Human Resources Development Centre and the Unilag Property Development and Investment Unit.The following units have also been established within the Vice-Chancellor's Office:
- International Relations,Partnerships & Prospects(IRPP)
- Central Industrial Liaison & Placement Unit(CILPU)
Main Office [ top ]
The Main Office is supervised by the Director to the Vice-Chancellor.The office provides direct administrative support to the Vice-Chancellor in the performance of his administrative and academic responsibilities.It provides oversight responsibilities and co-ordination for all the units under the office of the Vice Chancellor.
Academic Planning Unit [ top ]
The Director of Academic Planning,DAP,a Professor,is appointed and serves at the pleasure of the Vice-Chancellor.The Director runs the daily routine of the Academic Planning Unit. The Unit assists and advises the Vice-Chancellor on matters relating to the academic planning of the University, including issues pertinent to staff development programmes. As a quality control unit of the University, it provides guidance on the operation of the academic brief of the University on the admission of students according to NUC guidelines, University Administration, Facilities. Student's Welfare and Social Life.
Specifically,the Academic Planning Unit:
- ensures the provision of a conducive teaching, learning and research environment for staff and students
- efficient and effective utilisation of academic resources
- conformity of the University with international standards
- quality of teaching and learning in the University
- collates information on and co-ordinates the conduct of NUC-funded research
- prepares and revises the academic brief of the University
- evaluates proposals for new academic programmes for submission to the Academic Planning Committee, Senate and the NUC
- maintains computer-based databanks including enrolment statistics for use in planning, budgeting and other management requirements
- assesses the University's compliance with NUC guidelines on academic standards and performance, including accreditation and the allocation of funds
- serves as the focal point of liaison between the university and the NUC with regard to institutional and and national policies on higher education
In addition,the Unit studies,analyses and ensures that the iniversity and the units within it complyy with NUC parameters for funds allocation,performance and accreditation.It also obtains up-to-date, relevant and accurate data for processing and/or for generating relevant information to guide University Management for accurate and timely decision making on University matters. Such data include staff and student records, financial records, research output, etc.
It constitutes the focal point of liaison with the National Universities Commission on institutional and national policies on higher education. In this regard, it is involved, inter alia, with the preparation of recurrent submissions and planning for the University.
The Unit has five major sections in line with guidelines of the NUC:
Electronic Data Processing Section [ top ]
The Electronic Data Processing Section is responsible for data collection,analysis and storage for the University and external agencies such as the National Universities Commission.It collates and stores statistical data from other Universities,documents and stores information on the academic programmes of the University, analyses and interpretes the University's annual and trend statistics and causes same to be published periodically.
Academic Resource Planning Section [ top ]
This section is responsible for the collection, analysis and interpretation of data from relevant University bodies, provision of database information on University academic/material resources and University facilities, periodic updates and analysis of data from relevant University bodies for the internal evaluation of the performance status of the University on all NUC-approved funding parameters and other guidelines as well as annual updating, projection, analysis and interpretation of data for the planning and preparation of the University budget and the subsequent resource allocation within the ambit of the approved budget. It also ensures that the University complies with and maintains standard, through passing necessary information to departments and the University at large, on the NUC's minimum academic standards. It participates in University curricula revision and/or review activities,while ensuring that the University complies with procedures and guidelines on the establishment of new programmes and helps the University in producing and /or reviewing long, medium and short-term academic briefs and/or plans, and the modeling of such plans against reality and University goals.
Central Institutional Research Section [ top ]
This section administers and co-ordinates research projects and programmes within the University, prepares research materials/papers on the basis of data supplied to it from the resource planning section and publishes research reports. This section also monitors the progress of research projects and the utilization of the funds after an allocation has been made through the analysis of progress reports and end-of-project reports. It provides guidance on submission of Annual Research reports as well as Research Fund allocation and Utilization reports to the NUC.Similarly,the section ensures that research funds are channeled back to University activities for improvement purposes.
Secretarial Service Section [ top ]
Secretarial Service Section undertakes secretarial duties, management of the general office, secretarial duties for the Academic Planning Committee,Development and the Central Research Committees.
Quality Assurance and Servicom Unit
The Quality Assurance and Servicom Unit was established in April 2012 in the office of the Vice-Chancellor.It is headed by a Director,who is directly responsible to the Vice-Chancellor for its day-to-day administration.
The Unit was created to facilitate,protect and project the Administration's commitment to effective and efficient service delivery within the University.It is expected to promote the University's vision,mission,values,functions and standards across the spectrum of academic activities and to inculcate a commitment to their attainment in all staff and students.
In general,the quality Assurance(QA) system is designed to impact on all the major components of the University including:
- Staff and Students
- Curriculum and Programmes
- Available resources
The Unit is mandated to:
- Ensure that the carrying capacity of the institution is maintained across all levels especially in terms of quality and quantity of students admitted.
- Set up appropriate machinery for the recruitment of the right calibre of staff.
- Initiate policies that will enhance the Quality of Teaching and Research and promote effective Service Delivery.
- Ensure that the principle of accountability is maintained in every unit of the University.
- Design,establish and maintain a Quality Assurance programme in all Departments and Units.
- Drive the implementation of Servicom principles at all levels of the service window.
- Disseminate best practices and other tips on services.
- Produce and monitor performance and ensure constant review of the University's service delivery charters.
- Institute a complaints procedure,promote a grievance redress mechanism,and provide opportunities for feedback on services.
- Act as liaison between the University of Lagos and Servicom National Office through the National Universities Commision (NUC).
Email Address: email@example.com
Office of Advancement [ top ]
Introduction [ top ]
The University of Lagos Endowment Fund was first launched in 1972 on the occasion of the 10th Anniversary of the founding of the Institution.In fact, the University authorities had realised quite early, that while the Federal Government would inevitably continue to be major source of funding of the University, there was also need to establish a fund which would provide an independent source of income. The University had of course always received assistance from organisations and individuals in the form of benefactions, endowed prizes, equipment and staff development.The establishment of endowed fund was intended to provide a means by which cash donations could be invested to produce a regular source of income for the university.
Historical Background [ top ]
The formal establishment of the Alumni Relations Office in 1977 gave credence to the importance of the alumni in fostering the growth and development of the University. In its effort to mobilize and keep its alumni together as a body, the University placed advertisements in the national dailies in 1968 calling on its graduates to submit their names and addresses to the Student Affairs Office. The purpose was to use the medium to sensitize the alumni towards coming together to play contributory roles to their alma mater. With this encouragement and the full support of the University, the Alumni Association was formally launched in 1970. Consequently, the establishment of the Alumni Relations Unit became inevitable.
In 1977, the Alumni Relations Unit was created under the Registry. The unit was established basically to provide a channel of communication between the University and its alumni all over the country and in diaspora as well as build an alumni association, for the benefit of the University as well as the National Association. The unit was also expected to encourage the formation of branch associations, create a favourable working relationship with the Alumni Association's national office through its officers and cultivate a friendly relationship with the alumni members all over the world. The unit was further expected to give the alumni association a supporting hand particularly in prosecuting programmes that are beneficial to the University and sensitize alumni members towards identifying with their alma mater.
The University of Lagos Endowment Fund was re-launched at the Silver Jubilee of the University in November, 1987. It became clear that while donations to the fund from organisations and individuals would continue to be most welcome, the need had arisen for the University to consciously seek aid for special projects. It was this need that motivated the University to create the Endowment Committee and an Endowment Unit in 1987 with the mandate to solicit for support from individuals and organisations by way of donations and endowment of projects in the University. The Endowment Committee also organised a third re-launching of the fund in February 1992, while the $500 million Endowment Fund was launched in 2003.
In 1989, the Endowment Unit was eventually merged with the Alumni Relations Unit resulting in the birth of the Alumni and Endowment Unit, under the Vice-Chancellor's Office, for the purpose of using the alumni along with other philanthropists and benefactors to generate endowment funds for the University. The operation of the department was designed to bring the alumni into the new challenge of seeking aid for special projects. The Alumni and Endowment Unit then had the mandate to solicit for support from the individuals and organizations by way of donations and endowment of projects in the University. The Unit was separated again in 1998 into autonomous Endowment Unit and Alumni Relations Unit. However, the two Units were later merged and renamed Development Office in 2003.
However, in line with global trends and based on the need to reposition and rebrand the University’s alumni and endowment activities, the name of the Unit was changed to the Office of Advancement in 2009.The Department now has the following units: Advancement Operations, Gift Administration, Alumni and Public Relations Units.
Endowment Activities of Office of Advancement [ top ]
Educational Advancement is devoted to the strategic and integrated management of long–term relationship with constituencies such as Alumni, Friends, Staff, Students, Government Agencies, Foundations, Individuals and Corporate organizations for the purpose of attracting additional funding and other forms of support for the development of the institution. Endowment is the total support of a particular project including its maintenance in perpetuity. Thus, in addition to the initial cost of the project, a lump sum is invested in an interest-yielding bank account, the proceeds of which are used for maintaining the project over time. It has been established that this arrangement is most appropriate and beneficial both for the University which would never run out of funds to maintain the project, and for the donor whose name will continue to be associated with the project. Hence endowment is not just a modern idea, it is a sensible idea because of its enduring value.
The result of all these University-wide efforts has been the creation of what has come to be known as general endowments, i.e. those for the general development of the University.
General endowment as the name connotes covers all forms of donation in form of cash, educational materials, etc. for the general development of the University. No specific amount is usually attached to this category of endowment as no amount is considered too small or too heavy in this circumstance.
A second category of endowments exemplified by the establishment of professorial chairs based on trust funds offered by well-meaning individuals;result from fundraising programmes of sub-institutions such as Faculties and Departments in response to specific needs and projects.
For the establishment of a Professorial Chair in the University of Lagos,two options are available:
(a) Professorial Chair to be funded in perpetuity,
To establish a Professorial Chair to be funded in perpetuity,a prospective endower is expected to donate for investment the sum of N296 million that would generate annual interest of N14.76 million(based on the interest rate conservatively placed on 5%) to service the Chair in perpetuity.
(b) Professorial Chair to be funded for a tenure
A Professorial Chair to be funded for tenure is an endowment that is not in perpetuity but has a time limit in years.The funding required will be total estimate for servicing the Chair for used for three years (or part therof - as may be applicable).
The funding requirements would be subject to amendment whenver there is an upward review of the salary i=of the Professor,and other staff in the office e.g. Secretary,driver,etc.
Following the appeal by the Office of Advancement through the Vice-Chancellor, many staff of the University have undertaken to donate to the University through the Staff (Check-Off) Endowment Fund Scheme. This is done by giving a standing order to the Bursar to deduct a certain amount from the monthly salary and paid into the University of Lagos Endowment Fund for a given period of time.The University appreciates the contributions of the staff who are already part of the Scheme even as we appeal to others to assist the University’s development efforts by joining the scheme. It is noteworthy that this scheme is optional.
Apart from the Staff Check-Off Scheme, many members of staff have donated various amounts to the University. This is also highly appreciated by the University.
An alumnus/alumna of the University can make a difference by making outstanding contributions to the department, faculty or the University. Such donations whether large or small could make tremendous difference in the life of the University. Funds raised from alumni and other donors have assisted the University in executing various projects such as hostel building, auditoria, lecture theatre etc. It has also assisted the students in the form of endowment scholarship awards in five major categories:
· academically brilliant students
· indigent students
· students with outstanding leadership qualities
· outstanding sportsmen and women
· physically challenged students
Other Endowable Areas
· Endowment of Building Projects
· Funding of Research Journal and Publications
· Endowment of Faculty Libraries
· Endowment of Laboratories
· Grants for Fellowship Awards and seminars
· Endowment of Academic Programmes in terms of Staff, Equipment and Administrative requirements
· Awards of Scholarships and Prizes to Students
· Research Grants and Annual Lectures
· Donations of furniture, office equipment, etc.
The appropriate sum endowable in this category depends on the project concerned.
Advancement Board [ top ]
The Department has an Advancement Board which is the body charged with the policy formulation for the Office.The Board has made meaningful contributions to the development of the University by attracting various forms of support for the University from individuals and corporate organisations. The objectives of the Board are contained in the Terms of Reference as shown below:
Terms of Reference
1. To articulate strategies for attracting donations in cash and kind to the University on a continuous basis and devise safe and adequate investment strategies for building up the fund maximally.
2. To ensure the effective co-ordination of endowment and fund-raising activities of the university within the approved Academic and Physical Development Plan.
3. To maintain control over the endowment and fund-raising activities of Faculties/Departments/Units (including the College of Medicine) and to prevent abuse of the goodwill of the University.
4. To articulate strategies for ensuring constructive, cordial and regular interactions between the University, the National Secretariat, the State Branches, Chapters, Cells, Circles, etc. of the Alumni Association and individual alumnus.
5. To advise the Vice-Chancellor on Alumni, Endowment and Fund-raising matters, carry out any other assignments aimed at shoring the endowment funds of the University and any other related matters.
Estate Unit [ top ]
The Unit (formerly known as Parks and Gardens Unit) was set up at the beginning of the 1981/82 Session to perform the following main functions:
- Develop and carry out a landscaping plan for the University campus
- Perfect general beautification and environmental care of the campus
- Plant and maintain shade trees and flowers as well as fruit and tree nurseries both for the UniversIty and for sale to staff and the public.
Internal Audit Unit [ top ]
The Internal Audit became functional first as a section of the Bursary in November, 1965, manned only by an audit clerk. At that time, the scope of work of the Unit was only to serve as a check on documents emanating from the Bursary but as the University grew, the scope of responsibility of the Unit also expanded.The Internal Audit Unit has over the years become the strongest internal control unit within the system.
The Units objectives include:
- To develop and enhance preventive auditing techniques.
- Evolve and implement audit plans,programmes and procedures responsive to risk and cost effectiveness
- Improve University -wide awareness of audit issues and concerns through intranet of the "Home page" of the University's web page
- Utilize Computer systems in auditing
- Undertake auditing in strict compliance with all relevant financial regulations of the University
- To Make available resources for the performance of departmental audits and programmes reviews
The Unit is thus charged with the following duties and responsibilities .which evolved over the years of its existence:
- Reviewing and appraising the soundness, adequacy and application of accounting, financial and other operating controls, and promote effective control at reasonable cost
- Ascertaining the extent of compliance with established policies, regulations, plans and procedures
- Ascertaining the extent of which the Institution's assets are accounted for and safeguarded from losses of all kinds
- Ascertaining the reliability of management data developed within the system
- Appraising the quality of performance in carrying out the assigned responsibilities
- Informing and advising management as appropriate and in line with professional practice
- Coordinating the Units so as to best achieve the audit objectives and the overall objectives of the Institution
Media and Corporate Affairs [ top ]
This Department was created in 1997 as one of the departments in the Vice-Chancellor's Office. It was indeed a fusion of the former Information, Protocol and Passages Units. The department is headed by a Director who reports directly to the Vice-Chancellor.
The Department constitutes the ear and eye of the institution in terms of its activities which, basically, are public relations.
It is the objective of the Department to consolidate on its present strategies and methods of reaching out effectively and efficiently to the various publics of the University in the years ahead, particularly in the areas of media, community, government. and international relations.
In this regard, the Department plans to train and retrain its professional personnel as appropriate. The Passages Unit staff, currently located in the prefabricated building housing the Department of Psychology, will soon move to join their counterparts in the Information Unit on the 8th Floor of the Senate House. At present, the Protocol Unit personnel are on the 10th Floor. It is expected that location of staff in close proximity with the university administration would enhance consultation, performance and service delivery.
With regard to office machinery and equipment, the Department, like other departments of the University, has recently acquired a computer system which should enhance and assist in meeting its challenges. Plans are also underway to have a very formidable Photo Section as soon as it is provided with film processing and printing equipment.
The Information Unit
The Information Unit of the Department is responsible for creating tangible public relations and sustaining public understanding and support on a systematic basis for the University. The Unit facilitates free flow of information between the University and its various publics. The Unit, therefore, strives to achieve the following:
- Stimulate a better understanding of the policies and character of the University within the community;
- Creates public awareness of the University's need for greater social and financial support on a regular basis;
- Ensures that the University, as a corporate body, maintains cordial relations wi.th its corporate and individual neighbours;.
- Creates and sustains public awareness of the University's enviable record and image of academic excellence; and
- Upholds positive media relations practice.
The following publications serve as instruments for achieving the above goals:
- Information Flash (ISSN 0819- 5540) - weekly.
- Campus News (ISSN 0819 - 5559) - weekly.
- Press releases - occasional.
- Newspaper and radio advertisements.
- Unilag Today News Magazine published quarterly (with its own Editorial Board).
- University Calendar - published occasionally.
- Vice-Chancellor's Speeches (ISSN 978 - 2390 - 2400) - occasionally.
- Daily media reports for internal circulation among principal officers.
- Press conference and related media functions.
The Unit is complemented by a Photographic Section which undertakes pictorial coverage of University events for record purposes.
In addition. the Unit introduced in 1995 an Information Point service located on the ground floor of the Senate House where members of the public including visitors. staff and students could obtain first-hand information about activities on campus. The Unit also has a TV/Video Centre for viewing by staff and students.
The Unit also operates information retrieval service for the collation and preservation of information materials. Through the Documentation Room,members of the University community have easy access to information published in past publications. The Documentation Room also serves as a picture library where photographs of various events and ceremonies are stored.
It serves as reception room for members of staff to check for international job vacancies, fellowships, etc. announced by foreign universities and international organisations.
Futhermore,the Unit ensures regular exchange of information between the University of Lagos,foreign Embassies,Agencies of the United Nations and Universities.News items about research breakthroughs and other news-worthy activities about the University are sent to the Association of African Universities and other bodies for publication in their bulletins.It also ensures regular exchange of publications between the University of Lagos and other Universities abroad.
The Passages Unit
This Unit performs the following duties:
- Processing importation and clearance of goods for the University, including establishment of letters of credit.
- Booking and issuance of flight tickets to University staff traveling both locally and overseas;
- Arranging airport reception for the Principal Officers with respect to their Comfort;
- Processing issuance of Entry/transit Visas and/or arranging Visa appointments at various embassies and foreign missions;
- Processing Resident Permits for foreign staff and students;and,
- Processing issuance of Nigerian passports and other travel documents.
The Protocol Unit
The Unit assists in facilitating the outreach efforts of the Vice-Chancellor by contacting people and places as directed by the Chief Executive from time to time.The Unit operates a fleet of motor vehicles for the official use of University Council members as well as other top functionaries of the University.It also has the responsibility of organising and arranging University events.
Works and Physical Planning Unit [ top ]
The Physical Development Unit was established in May 1982 as the University's 'Internal Consultants Unit' to advice on capital projects and liaise with external consultants, where necessary. Within the framework of an NUC approved master plan, the Unit prepares development programmes, and monitors and co-ordinates physical development activities for the University.
The implementation of the University master-plan is a major responsibility of the Unit. Hence, it ensures that any development within the University strictly conform with the provisions of the master-plan while allowing for flexibility where necessary. Consequently, it guarantees maximum and efficient utilization of scarce land resources to meet the University's long term aspirations.
With its professional staff, the Unit reviews University's building stock and infrastructural facilities to determine performance. For future purposes and development, the University had adopted two types of academic buildings. They are the Arts-type building and the Science and Technology-type buildings. The former accommodates faculties such as Arts, Social Science, Business Administration, etc. while the latter is structured to meet the needs of faculties such as Science, Environmental Sciences, Engineering, etc. This is in cognizance of the 60:40 ratios for Science/Technology and Arts number off students as recommended by NUC. The Unit is headed by a Director, who is responsible to the Vice Chancellor.
Staff Welfare Advisory Board [ top ]
The welfare of staff has traditionally been under the Personnel Division of the Registry. However,to ensure effective delivery of welfare, a separate Board reporting directly to the Vice-Chancellor,has also been created. This decision was informed by the Administration's wish to make staff welfare delivery a cardinal point, particularly at a time when members of staff were feeling the pinch of the economic down-turn.
Security Unit [ top ]
The Security Unit is now part of the Vice-Chancellor's office. It has undergone far reaching re-organisation with a view to improving the general security of life and property on the University campus. The day-to-day administration of the Unit is vested in a Chief Security Officer who is responsible to the Vice-Chancellor.
Records Office[ top ]
The Records Office, headed by a Deputy Registrar, is responsible for keeping the academic records of all students since the inception of the University. It also issues results to students from time to time.
Other functions of the Unit are as follows:
Issuance of Transcripts on request from Students. This is done after the student has applied for transcript and following the payment of the prescribed fees.The application must state clearly the applicants matriculation number, date of birth, years of attendance in the University, course of study, qualification(s) obtained from the University and the address to which the transcript should be forwarded.;
Authenticating results/claims by former students of the University for Employers and various Agencies and Institutions;
The Records office is also involved in the mobilization of students for NYSC by preparing and forwarding to the Dean of Students Affairs the list of eligible candidates (graduating students) for Service each year.
Senate House Management Committee [ top ]
The decision to set up this committee was taken in 1984 in recognition of the need to guarantee the security and upkeep of the imposing Senate House Complex. The Unit consists of specially trained personnel whose major tasks include cleaning of the building, maintenance of its electrical installations, fire fighting, ensuring functional efficiency of the elevators as well as the central and unit air-conditioning systems.
The central pool from which requisitions are made for both cleaning materials and equipment is headed by a Chief Technical Officer.